COVID-19 travel updates


Bedsonline is monitoring the situation closely and we have created this dedicated resource page where we will be updating our policies regularly. 

We want to reassure you that we are doing everything possible to support you in relation to the impact of COVID-19 on travel bookings, including providing additional staff and resources. 


Update on force majeure


To find out which country corridors will be subject to a force majeure and which are not please use the below origin / destination tool.

The following information is valid for all bookings except non-refundable bookings and last minute bookings (where the booking is created three days or less prior to arrival):


Please note: this tool may not cover a small number of corridors. If you cannot find your country of origin / destination country pair in this list please contact operations to find out if the fees can be waived or not.

Review here key details regarding the information posted on our force majeure tool

Disclaimer concerning future bookings:

  • Please be aware that local government measures and guidelines put in place by individual travel services providers – including hotels, transfer, car rental, theme parks, tours, events and other ancillaries – are leading to social distancing measures to protect travellers. 
  • Likewise, travellers/customers may also be requested to present documentation and identification: (i) for entry, departure and travel to each country, state or region, including travel in any public area; (ii) to use of any accommodation or service (such as transfers, etc.) or (iii) for entry to, and use of,  restaurants, bars, attractions or other establishments. This includes, but is not limited, vaccination or medical certificates, proof of negative tests or recovery from COVID-19 or other screenings, and insurance policies). 
  • It is the traveler responsibility to obtain all of the  information and to have in their possession all the required documentation and identification required for any of the foregoing. Hotelbeds does not provide advice nor makes any representations or warrantees as to the accuracy or completeness of any information provided regarding any of the foregoing and by booking through Hotelbeds, you agree that Hotelbeds is not responsible for any errors or omissions in this information.


Closure of destinations

Please note that the following destinations are closed based on governmental decisions and therefore will automatically be considered as force majeure for the date range listed and these bookings are the only bookings that will be pro-actively cancelled from Bedsonline. This table is updated regularly.

Country Arrival from Arrival to
Grand Cayman 29-Oct 9-Sept


How to modify or cancel bookings 


We strongly recommend using the API and/or web to cancel and/or modify your bookings with us. 

Use the new feature in the Bookings panel (for web customers): you will see a notification next to all bookings where at least one of the services is affected by our Force Majeure, meaning that you will know if the cancellation fees will be waived or not. 

If possible, please avoid calling the customer relationship centre (CRC) as we will process requests for refunds based on closures AND / OR the force majeure within 10 days, however refunds can take up to 30 days to process, due to external dependencies (increased volumes at banks and merchant suppliers).

Remember: all cancelations must be made before the guest arrives – otherwise we cannot guarantee a refund.


How to contact our call center for urgent inquiries


Please be aware that we are experiencing very high levels of calls in our operations centres. We have put in place additional staff and extra shifts to cope with the demand; nonetheless understandably it is taking longer than usual to attend to inquiries and we are a truly grateful for your patience. 

If you need to contact the support centre, only do so for bookings with arrival in the next 72 hours. This allows us to prioritise our resources on the more urgent cases – something that is in everyone’s interest.

For bookings with arrival NOT in the next 72 hours: wherever possible we would like to ask you to hold back on contacting our call centres at the moment and use the API / web instead to modify or cancel your bookings. 


COVID-19 useful resources


For up-to-the-minute information on Coronavirus we recommend the following websites:

Q&A section

The force majeure situation does not apply to guests that were already in the destination at the time the force majeure was declared – and therefore hotels will receive payment for those guests.

This is a fast evolving situation and we´ll be placing regular updates here on this web page.

We are experiencing significantly higher than normal call volumes in our centres around the world due to the situation and have already deployed extra teams and resources. However, we are taking longer than normal to handle an inquiry and we would like to thank all our partners for their patience.

Wherever possible we would like to ask partners to hold back on contacting us about bookings that are not for immediate arrival (less than 72 hours). This allows us to prioritise our resources on the more important cases and that is something that is in everyone’s interest.

Wherever possible please use the self-service tools on the website or API for BOTH cancelations AND modifications. We will process refund requests due to travel restrictions or Force Majeure in the 10 days following the cancellation.

The vast majority of our staff can work remotely and our operations centres are based across many different offices around the world, operating on a ‘follow the sun’ basis with the option to switch calls to different centres if required. Therefore, we can offer continued support to partners in every conceivable scenario.


A message for our client partners


We fully understand that this is a really challenging time for everyone in the industry and we are committed to doing everything we can to support you. 

We value your partnership greatly and would like to thank you for your understanding and support.