COVID-19 travel updates
To help support you at this challenging time we have created this dedicated resource page to provide up-to-date information and assistance
Bedsonline is monitoring the situation closely and we have created this dedicated resource page where we will be updating our policies regularly.
We want to reassure you that we are doing everything possible to support you in relation to the impact of COVID-19 on travel bookings, including providing additional staff and resources.
Update on force majeure
To find out which country corridors will be subject to a force majeure and which are not please use the below origin / destination tool.
The following information is valid for all bookings except non-refundable bookings and last minute bookings (where the booking is created three days or less prior to arrival):
Please note: this tool may not cover a small number of corridors. If you cannot find your country of origin / destination country pair in this list please contact operations to find out if the fees can be waived or not.
Review here key details regarding the information posted on our force majeure tool
Disclaimer concerning future bookings:
- Please be aware that local government measures and guidelines put in place by individual travel services providers – including hotels, transfer, car rental, theme parks, tours, events and other ancillaries – are leading to social distancing measures to protect travellers.
- Likewise, travellers/customers may also be requested to present documentation and identification: (i) for entry, departure and travel to each country, state or region, including travel in any public area; (ii) to use of any accommodation or service (such as transfers, etc.) or (iii) for entry to, and use of, restaurants, bars, attractions or other establishments. This includes, but is not limited, vaccination or medical certificates, proof of negative tests or recovery from COVID-19 or other screenings, and insurance policies).
- It is the traveler responsibility to obtain all of the information and to have in their possession all the required documentation and identification required for any of the foregoing. Hotelbeds does not provide advice nor makes any representations or warrantees as to the accuracy or completeness of any information provided regarding any of the foregoing and by booking through Hotelbeds, you agree that Hotelbeds is not responsible for any errors or omissions in this information.
Closure of destinations
Please note that the following destinations are closed based on governmental decisions and therefore will automatically be considered as force majeure for the date range listed and these bookings are the only bookings that will be pro-actively cancelled from Bedsonline. This table is updated regularly.
|Country||Arrival from||Arrival to|
The information on corridors is provided based on the latest restrictions imposed by the governments of the country of the relevant source market and country of the destination. Bedsonline does its best to update the information on Force Majeure based on publicly available and official sources, however new data come in continuously and sometimes not immediately available on public sites. Due to this, Bedsonline is unable to guarantee accuracy and shall be exempt from liability arising from reliance on these data.
Any other force majeure queries not covered by the country to country restrictions can be addressed to the Bedsonline service teams through the regular channels and at least 3 days in advance to the check-in date. Any query sent must include the applicable proof and documentation of the force majeure situation such as official communications and proof of residency for regional restrictions applied by provinces, regions, municipalities, States in the US, etc.
Additionally, please note that it is the responsibility of the traveller to choose the most appropriate rates - whether that be flexible or non-refundable - when booking hotels, transfers, car rentals, theme parks, tours, events and other ancillaries, according to their needs in view of current COVID-19 travel restrictions. Therefore, for new bookings created as of or later than June 1st, cancellations will be processed as follows:
NRF Rates may only be cancelled free of charge if destination or source market is under Lockdown.
Flexible or partially flexible rates may only be cancelled free of charge if FM applies to relevant source market or destination (including Lockdown or other restrictions such as mandatory quarantine)
How to modify or cancel bookings
We strongly recommend using the API and/or web to cancel and/or modify your bookings with us.
Use the new feature in the Bookings panel (for web customers): you will see a notification next to all bookings where at least one of the services is affected by our Force Majeure, meaning that you will know if the cancellation fees will be waived or not.
If possible, please avoid calling the customer relationship centre (CRC) as we will process requests for refunds based on closures AND / OR the force majeure within 10 days, however refunds can take up to 30 days to process, due to external dependencies (increased volumes at banks and merchant suppliers).
Remember: all cancelations must be made before the guest arrives – otherwise we cannot guarantee a refund.
Keep always up to date via our on-demand services
How to contact our call center for urgent inquiries
Please be aware that we are experiencing very high levels of calls in our operations centres. We have put in place additional staff and extra shifts to cope with the demand; nonetheless understandably it is taking longer than usual to attend to inquiries and we are a truly grateful for your patience.
If you need to contact the support centre, only do so for bookings with arrival in the next 72 hours. This allows us to prioritise our resources on the more urgent cases – something that is in everyone’s interest.
For bookings with arrival NOT in the next 72 hours: wherever possible we would like to ask you to hold back on contacting our call centres at the moment and use the API / web instead to modify or cancel your bookings.
The force majeure situation does not apply to guests that were already in the destination at the time the force majeure was declared – and therefore hotels will receive payment for those guests.
This is a fast evolving situation and we´ll be placing regular updates here on this web page.
We are experiencing significantly higher than normal call volumes in our centres around the world due to the situation and have already deployed extra teams and resources. However, we are taking longer than normal to handle an inquiry and we would like to thank all our partners for their patience.
Wherever possible we would like to ask partners to hold back on contacting us about bookings that are not for immediate arrival (less than 72 hours). This allows us to prioritise our resources on the more important cases and that is something that is in everyone’s interest.
Wherever possible please use the self-service tools on the website or API for BOTH cancelations AND modifications. We will process refund requests due to travel restrictions or Force Majeure in the 10 days following the cancellation.
The vast majority of our staff can work remotely and our operations centres are based across many different offices around the world, operating on a ‘follow the sun’ basis with the option to switch calls to different centres if required. Therefore, we can offer continued support to partners in every conceivable scenario.
A message for our client partners
We fully understand that this is a really challenging time for everyone in the industry and we are committed to doing everything we can to support you.
We value your partnership greatly and would like to thank you for your understanding and support.
Bedsonline is the leading booking engine for travel agents. With over 40 years of experience in the travel trade, we are your 360º travel partner, providing you with a huge range of travel products to cover all your customer's needs.
Bedsonline is part of HOTELBEDS